Monitoring and Inspectorate
The MMCZ Monitoring and Inspectorate department was established in July 2010 to ensure the effective accounting of national mineral resources, reduction of losses and protection of both human and financial assets, through sound inspectorate, monitoring and security strategies in line with the corporation’s policies and control systems.
Monitoring is a broader word for overseeing the overall production whereas inspectorate refers to a situation where inspectors are looking at specific elements at different levels of production. Mineral resource accounting ensures that monitoring is effectively conducted throughout the value chain, that is, from extraction of ore up to the final sale of the product.
Inspectors are appointed in terms of Section 3 of statutory instrument 109 of 1983 by the general manager with the approval of the Board. They are deployed at major mining houses to witness and record daily production, weighing, packaging and sealing of minerals. To augment this function, samples of minerals are collected from time to time and are sent for assaying to determine value of the product. For bulk cargo, weighbridges are used to verify weights. Mineral audit exercises are conducted from time to time and Inspectors would be focusing on:-
- The maintenance of records relating to production, storage, movement, and sale of minerals.
- The systems and procedures that relate to prevention of leakages.
- The systems and procedures that relate to prevention of corrupt practices.
- The prevention of collusion by officers in the system.
If an Inspector has reasonable grounds for believing that it is necessary for the prevention, investigation or detection of an offence, one may:-
- Enter any premises of any person who mines, owns or posses any mineral.
- Examine and make any extracts from, any copies of, records relating to the production or sales of any minerals in and outside Zimbabwe.
- Demand from any person an explanation of any entries in any record referred to in (ii) above.
- Seize and remove any record which affords evidence of a contravention of the Act.
- Any Inspector may, for the purposes of examination or production as evidence seize and remove without payment, any sample or specimen of any minerals which are subject to any investigation and shall be required to issue a receipt in respect of anything seized. If circumstances permit, the minerals so seized shall be returned to the owner upon conclusion of the enquiry or investigation.
The department is also vets international diamond buyers to ensure that the Corporation deals with the right people. This involves:-
- Checking for previous criminal convictions from their countries of origin for all directors
- Verifying proof of financial resources ( from clean sources) and
- To check whether the applicants are licensed as diamond or precious stones dealers in their countries of origin.
The monitoring and inspectorate department has played a major role in mineral resource accounting to curb mineral leakages for the benefit of the country. The department introduced pre-shipping inspection where MMCZ inspects the mineral packages being transported before a shipment is authorised. The department has also managed to counter physical leakages by deploying inspectors at major mines to inspect every process from production to the sale of the product thereby preventing smuggling. The department has also done away with misrepresentation of quality and under declaration of figures by using laboratories and weighbridges to determine the quality and quantity of minerals. In executing its duties, the department has also established multi stakeholder relationships with ZRP, ZIMRA and the President’s Office with a common goal of accountability for minerals. Thus, consultative meetings with these stakeholders are held to discuss what is on the ground concerning the production of the country’s mineral heritage.